Tips for using Microsoft Word have been passed on from co-workers and management figures throughout the years.Yet, there are still some handy tips that most of us do not know about. Read on to learn a few of our favorite "Underdog" tips.
Compare 2 Documents with Ease
Sometimes it is hard to tell where changes have been made in a document. Contracts, among many other items, are lengthy and extremely detailed. When multiple people are making edits, it can prove especially hard to track the items people are changing. The track changes tool makes this easy, but some people fail to use it. Instead of squinting at both documents, trying to pinpoint all the discrepancies, let Word find them for you! For Word 2003 users, just open the original document, select “Compare and Merge Documents” from the Tools menu, then select the new document. For those using Word 2007, pick Compare | Compare from the Review ribbon, then select both documents.
What does that mean?
Both 2003 and 2007 versions of Word have a built-in translator in the Research panel. You have the option of translating a portion of text or an entire document. This is extremely useful when trying to converse with non-English speaking people or when trying to get the gist of a document that is not in English
Use a page less of space
I bet you did not know you have the ability to shrink a document by one page? Everyone knows that a mainly blank piece of paper is not only a waste; it looks unprofessional. Word will toy with the fonts in your document to effectively make the page smaller. When your Print Preview screen shows a page with sparse text ending your documents, you can now do something about it. When using Word 2003, simply click “Shrink to Fit.” (*If you are using Word 2007, the function is called “Shrink One Page.”) Not satisfied with how your document now looks? Just press Ctrl-Z and your work is reversed.
